Audio Visual Technical Consultancy & Commissioning

A Dynamic Purchasing System (DPS) for public sector customers who need complex audio visual (AV) services. Plus support services for rooms that use a range of AV technology.

Updates

28 February 2026: This agreement expired on 28 February 2026. There is no replacement DPS agreement, but many of the services are also covered by RM6116 Network Service 3. Network Services 3 will be live until 17 July 2027. Read the document section to find information about this agreement’s expiry.

09 February 2026: This agreement expires 28 February 2026. You must enter into any new contracts before this date. There will be no replacement DPS agreement, but you can access many of the services provided through RM6116 Network Services 3 lot 4b. Network Services 3 will remain live until 17 July 2027.

14 February 2025: We have extended the framework agreement for up to 12 months, until 28 February 2026. We reserve the right to terminate earlier by providing notice as specified in the terms and conditions.

This extension ensures continuous service is provided while we consider the future of Audio Visual procurement within upcoming Network Services frameworks.

If you’re a current appointed supplier, no action is needed. Your status continues, so please keep submitting your monthly MI as usual.

For any questions about this notification, email us at info@crowncommercial.gov.uk with the subject line “Extension RM6225”.

Description

UK government and public sector bodies can use these services to transform their rooms into spaces which make the best use of AV services, while making sure anyone can use their computer systems and software in their workspaces.

This will make it easier to collaborate with others and will ensure a hassle free experience.

Customers can use this agreement to:

  • design meeting spaces which will allow all colleagues to equally take part in the meeting (even if their attendance is virtual)
  • create collaboration zones and find out the best ways to integrate their AV technology
  • design acoustic and visual plans for conference rooms that will allow everyone to hear and see what they need to

This agreement can help you to achieve this by focusing on ‘interoperability’ services.

‘Interoperability’ means any computer system and software will work with your AV design. Anyone will be able to use the technology with no issue.

You can choose to use this agreement to create an end to end service for all your AV technology needs. From identifying your needs and creating a design of how your AV area will look and work, to installing your design.

You will also be able to add a support package which can include:

  • monitoring your AV area for problems
  • providing help with any future issues

Or you can pick any combination of services to better suit your complex needs.

Services available under this agreement include:

  • design consultancy
  • AV integration
  • installation and warranty
  • AV solution support

This agreement will run for three years with a possible extension of one year.

To give you maximum choice and flexibility, we have created filters which will enable you to decide how much of this agreement you want to use.

You will need to use a postcode filter to focus your search on suppliers who can carry out services in your area. Then you can use our other filters to choose the best services for your needs. These filters are:

Filter 1: AV Design Consultancy

A design consultant will design your new AV package. This can include identifying your business needs, giving technical advice, and creating a design integration plan.

Filter 2: AV Integration, Installation and Warranty

Get a specialist to install your AV package. This can include only the buying and installation, or can be the full package solution (including warranty).

Filter 3: AV Solution Support

For monitoring and support of your AV package. Includes on-site and remote management.

 

Benefits

  • easy access to expert AV services
  • flexibility to build your specifications (further competitions and contracts to suit your individual needs)
  • new suppliers can join at anytime so this agreement can always access the latest technology and methods
  • we have structured the filters so that you can use as much or as little of this agreement as you want
  • you can assess quality, price and cultural fit (including social value) based on your individual needs
  • this agreement lets Small and Medium Enterprises (SMEs) compete equally with larger suppliers

Products and suppliers

Please read the 'How to buy' tab below for detailed instructions on how to find out which suppliers are on this agreement.

Lot 1: Audio Visual Technical Consultancy & Commissioning

Expires:

How to buy

You must run a further competition to buy from this agreement. You cannot direct award.

Before you run your competition, find out which suppliers could meet your needs using the Dynamic Purchasing System marketplace.

If this is your first time using the marketplace you will need to register as a buyer. 

To run a further competition you will need to:

  1. register as a buyer on the dynamic purchasing system marketplace
  2. scroll down to the ‘Audio Visual Technical Consultancy and Commissioning DPS’ under ‘Technology’
  3. select the ‘access as a buyer’ option
  4. confirm your acceptance of the customer access agreement
  5. click on category export and use the filters to create a supplier shortlist
  6. save and export this supplier shortlist
  7. create your statement of needs
  8. use your supplier shortlist to invite suppliers to a further competition
  9. evaluate suppliers responses and issue an ‘intent to award’ to the successful supplier(s)
  10. notify all unsuccessful suppliers
  11. ask the winning supplier(s) to provide any needed evidence
  12. award your contract

For more information read the customer guidance document.

 

Documents