Vehicle Hire Solutions

Summary

This framework agreement, let under the Procurement Act 2023 Regulations, allows central government and wider public sector organisations to hire vehicles in the UK and overseas for operational fleet, business travel, and solutions such as car share.

Description

This agreement will replace RM6265 Vehicle Hire Solutions and will give you access to vehicles to hire including:

  • cars
  • vans
  • four-wheel drive (4x4s)
  • light, medium and heavy commercial vehicles
  • specialist vehicles

The framework agreement will last for 4 years.

Benefits

  • a range of vehicles you can hire for:
    • business travel: hiring a car to get to a meeting
    • operational fleets: vehicles which are needed to complete day to day job functions from regular vans to heavy goods vehicle (HGV) tippers
    • seasonal needs such as road gritters
  • a full range of rental durations to help meet your needs:
    • car share models with hourly rates
    • standard short term rentals
    • flexible rentals for use over 28 days
  • specialist vehicles:
    • emergency vehicles
    • specialist healthcare operational vehicles
    • bespoke vehicles to suit your needs
  • flexible route to market with an option to buy through either award with or without competition with separate lots for both standard and specialist vehicles
  • carbon reduction and social value:
    • access all fuel types including zero and low emissions vehicles
    • all suppliers will be committed to sign up to the National Highways’ driving for better business scheme
    • all suppliers will be developing carbon reduction plans working towards net zero by 2050

Product types

The final lotting structure proposed is as follows:

  • Lot 1: hire of vehicles up to 4.25T, including car share and international hire
  • Lot 2: hire of commercial and specialist vehicles up to 7.5T
  • Lot 3: hire of HGVs and specialist vehicles from 7.5T and above

Customer engagement

Engagement with existing and potential customers will be held from July 2025 to March 2026. Our first customer engagement event was on 4 August 2025. Download the slides from the customer engagement event.

Supplier engagement

Engagement with existing and potential suppliers will be held from July 2025 to March 2026. Our most recent supplier engagement event was held on 9 July 2025. Download the RM6381 Supplier engagement presentation slides from 9 July 2026.

We also had an information session for prospective bidders about government policies in regards to tendering.

The session covered: 

  • social value and driving for better business
  • financial viability risk assessment
  • carbon reduction planing 
  • payment 
  • cyber essentials 

If you would like more information then download the slides to learn about government policies regarding tendering.

Feedback requested 

Following feedback from customers and suppliers we have created draft documents for RM6381. 

The documents are:

Suppliers can review and leave feedback using the:

To leave feedback use the clause number against each section in the issue column. If you do not have any feedback, send us an stating that.

Send your feedback to us by email no later than close of business on Friday 13 March 2026.

If you would like more information contact info@gca.gov.uk.

Important links

Pipeline notice Read Pipeline Notice
Preliminary market engagement notice Read Preliminary Market Engagement Notice
Planned procurement notice Not available yet
Contract notice in Find a Tender (FTS) Not available yet
Tender documents Not available yet

Timeline

Activity Estimated Dates
Pre-market engagement July to March 2026
Drafting of procurement documentation May to August 2026
Publication of Find a Tender (FTS) notice August 2026
Framework Award 3 February 2027